Before Your First Day of Camp
We are looking forward to an awesome summer at camp! If you’ve already registered, this page contains all of the important information that you need to know about attending Ranch this summer.
Before campers arrive on their first day of camp, the following forms must be completed:
Important: Complete Your Camper Health Form
All campers need to have a health form on file before they arrive at camp for the first time. The good news: You can do it yourself (it doesn’t require a doctor’s signature)!
Please head on over to your “My Profile” page on http://registration.bar-t.com and fill it out today.
Complete Medication Forms (If applicable)
The following forms, if applicable, must be completed and submitted if your child requires prescription medication during the camp day:
- General Medication (for medications administered at camp)
- If your child has an EpiPen: Allergy Action Plan
- If your child has an inhaler: Asthma Action Plan
Prescription medications (including EpiPens) must be sent in the original box with instructions from the doctor. We will collect medications directly from your car and keep/administer them in our First Aid/Nurse Station.
Health-Related Questions
What to Bring to Camp
Here’s a quick checklist of what your camper must bring with them each day to camp:
Please Send Your Child to Camp In Their Bathing Suit
Please have your camper arrive to camp already dressed in their swimwear. This will help cut down on the time it takes to change in our private changing stations and will allow more time for camp fun. This will also help us in minimizing items that end up in our lost and found each week.
Clothing & Footwear
Our camp days are full of activities that will have your children coming home sweaty (and probably with an appropriate level of dirt!). To that end, Arts & Crafts activities often use paint and our campers have an uncanny ability to end up with as much paint on their clothes and body as on the art project. Please send your child in comfortable clothes that you’re not worried about messing up!
Bathing Suit, Towel, & Goggles
Lunch
Note: Every day we offer campers both a snack and a popsicle. Campers have a choice for each and we only serve nut-free snacks.
Medications
Sunscreen
What NOT to Bring to Camp
Camp Lost & Found
Camp Arrivals, Departures, & Transportation
Whether you’re catching the bus to camp or dropping off your camper, here’s some important information that you need to know:
Bus Riders: Transportation Times
Own Transportation: Arrival & Departure at Bar-T Ranch
- Campers with last names that begin with A-L: 8:40 AM
- Campers with last names that begin with M-Z: 8:50 AM
Departure/Afternoon Pick-Up Times:
- Campers with last names that begin with A-L: 3:30 PM
- Campers with last names that begin with M-Z: 3:40 PM
Arrival & Departure Procedures:
When dropping off, please use the Dorsey Rd entrance (6530 Dorsey Road, Gaithersburg, MD 20882).
Upon arrival, a Bar-T representative will greet you. Your camper can exit the car and we will assist them in finding their group.
When picking up in the afternoon, please follow the same directions as in the morning and a Bar-T staff member will bring your child to you.
Arriving Late & Picking-Up Early
Ranch Orientation Date + Theme Weeks
Families are invited to join us for our family orientation each year. This is an excellent time to see the camp, meet your child’s counselor, ask any questions you might have, and alleviate some of those pre-camp jitters your camper may have.
Our 2024 Summer Orientation Date will be Saturday, June 8th from 10:00am – 12:00pm at the Ranch.
Each day our team finds a way to ROCK OUT for their campers! Click here for the fun theme weeks and spirit days that we have planned for this summer.
Please Note: Camp Shirts will be distributed during the camper’s first week of camp. If you have any questions about camp shirts, please email us at ranch@bar-t.com.
Contact The Ranch
Brady Conrad, Director
Angie Smith, Ranch Office Administrator
Ranch Tel: 301-948-3819
6530 Olney Laytonsville Rd
Gaithersburg, MD 20882
Note: Campers arrive and depart from the Dorsey Road entrance (6530 Dorsey Road).
Frequently Asked Questions
What group will my camper be in?
Which weeks am I signed up for?
Questions about your account? Email us at help@bar-t.com.
My camper is signed up for a specialty camp. Do we need to do anything different to prepare?
How do the swim tests work?
Can I visit my camper during the camp day?
What about lunch? Do you serve a snack?
Your camper needs to bring a lunch each day. Upon arrival, camper lunches will be refrigerated until it’s time for lunch.
Every day we offer campers both a snack and a popsicle. Campers have a choice for each and we only serve nut-free snacks.
How do you handle sunscreen?
What if it rains?
We are bound to encounter some rain at some point this Summer, but it will not stop us from having a great day! If it is raining, we will continue with most of our activities as planned. This year camp is 100% outdoors unless there is severe weather.
In the event of severe storms, we utilize the upper barn and locker rooms as shelter. If you see rain in the forecast, please send your child with appropriate clothing as they will be outside all day.
Are there any animals on the property?
Yes. The Ranch has two friendly camp dogs, Summer and Cosmo.
Can I bring my pet dog/cat/lizard/chupacabra to camp?
No. Campers and families are not permitted to bring any animals (with the exception of service animals) on Bar-T property. Even if you’re coming to drop-off or pick-up your child, we ask that your animals remain in the car.
What do you do if there is bullying or negative behavior?
We want each and every one of our campers to enjoy summer in an environment that is free of physical, emotional, and verbal harassment from others. Bar-T is a “No Bully Zone” and we will respond immediately to any incidents that involve these behaviors. Please let us know immediately if you or your camper has any questions or concerns about any of these issues.
What should my camper bring to camp?
Just in case you missed it up top…
Please send your camper with a bag lunch, bathing suit, towel, comfortable clothes, and closed toed shoes each day.
Some days we will have a theme day and give the campers and option to dress up with the theme. These days are always optional!
What should we NOT bring to camp?
How and when will I be notified if my camper becomes either sick or injured at camp?
How can I get in touch with someone at camp?
Contact Bar-T Ranch
- Brady Conrad, Director
- Angie Smith, Ranch Office Administrator
- 6530 Olney Laytonsville Rd, Gaithersburg, MD 20882
Note: Campers arrive and depart from the Dorsey Road entrance. - ranch@bar-t.com
- (301) 948-3819